Event Agenda
May 10,
2006
| 7:30 am – 8:30 am |
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Registration, Table-top Exhibit
Viewing and Continental Breakfast |
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| 8:30 am – 8:45 am |
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Welcome and Introduction from
Conference Co-Chairs |
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John McArthur
Group Vice President and
General Manager, Information
Infrastructure, IDC |
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Randolph A. Kahn
ESQ., Kahn Consulting,
Inc. |
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| 8:45 am – 9:30
am |
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Conducting an
Information Management Gap Analysis |
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Barclay T. Blair
Director, IT Compliance Practice,
Kahn Consulting, Inc. |
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A Gap Analysis
is often the best first step when
it comes to taking control of your
information assets. This session
will explore a practical methodology
for conducting a gap analysis of
information management practices
at your organization. |
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| 9:30 am – 10:15
am |
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Information
Risk Management: The Technologist’s
Perspective |
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Alan G. Nunns
General Manager, Global Technology
Strategy, Chevron Corporation |
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Hear a senior
technology executive describe his
experiences with understanding
and incorporating legal and regulatory
requirements for information management
into the daily operations of IT. |
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| 10:15 am – 10:45
am |
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Networking Break,
Table-top Exhibit Viewing, and
One-to-One Meetings
Attendees have the opportunity
to sign up for complimentary
one-to-one meetings with a leading
expert at event registration,
enabling you to gain strategic
advice on the issues your company
is grappling with. Meetings are
scheduled on a first come, first
served basis. The featured executives
are:
- John
McArthur, Group Vice
President and General Manager,
Information Infrastructure,
IDC
- Ted
Battreall, Senior Product
Marketing Manager, Data Management
Group, Sun Microsystems, Inc.
- Barclay
T. Blair, Director,
IT Compliance Practice, Kahn
Consulting, Inc.
- John
Gubernat, Director,
EMC Corporation
- Randolph
A. Kahn, ESQ., Kahn
Consulting, Inc.
- Matt
Markham, Director Compliance
Solutions Services, AXS-One
- Victor
Owuor, Product Manager,
Stellent, Inc.
- Vivian
Tero, Senior Research
Analyst, Compliance Infrastructure,
IDC
- Annette
Weller-Collison,
Senior Consultant, Kahn Consulting,
Inc.
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| 10:45
am – 11:30 am |
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What Can
Zen
and Jackson Pollack Teach Us
About the Contribution of Information
Security to the Compliance Picture? |
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Roy L. Post
Chief Information Security
Officer, Operational Risk
Management, AXA Equitable |
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According to
Wikipedia, “a koan is ...
a statement ... in the lore of
Zen Buddhism, generally containing
aspects that are inaccessible to
rational understanding, yet may
be accessible to intuition.” A
well known koan is “we all
know the sound of two hands clapping,
what is the sound of one hand clapping?” When
management asks “We have
one hundred mandatory information
security standards to support regulatory
compliance, how do we know that
we are in compliance with our own
standards?” Much as we would
like to, we don't have the option
of saying it can only be understood
intuitively. We have to address
the question rationally and on
the record. Using the policy management
principle of “Align, Sustain
and Adapt,” this presentation
will take a look at various processes,
stakeholders, checkpoints and metrics
that can be used to tell us whether
our information security standards
are being followed. Helpful reference
books and websites will be identified.
ISO 17799 standards will be used
to furnish examples. |
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| 11:30 am – 12:15
pm |
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How
to Make Information Management
a Reality at Your Organization |
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Ted Battreall
Senior Product Marketing
Manager, Data Management
Group, Sun Microsystems,
Inc. |
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A key challenge
in developing and implementing
an information management compliance
program is building support - financial
and otherwise - for the profound
changes that are often required
to how an organization views and
manages its information. This
session provides a real world perspective
on managing the process of change
and ensuring that the program will
find the support it requires across
all levels of the organization. |
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| 12:15 pm – 1:30
pm |
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Lunch, Table-top
Exhibit Viewing, Facilitated Roundtable
Discussions, and One-to-One Meetings |
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Table 1
Electronic Discovery: Corporate
Roundtable
Facilitator: Andrew M. Cohen, Associate
General Counsel, Global Solutions
Practice Lead for Compliance, EMC
Corporation
Table 2
The Impact and Benefits of Information
Management Standards
Facilitator: Lawrence J. Medina,
President of ARMA Golden Gate
Chapter; and Chair of the ARMA
International Standards Committee;
Senior Analyst/Team Leader, Lawrence
Livermore National Laboratory
Table 3
Managing the Ongoing Cost of
Sarbannes-Oxley Compliance
and the Emerging Compliance
Platform
Vivian Tero, Senior Research
Analyst, Compliance Infrastructure,
IDC
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| 1:30 pm – 2:15
pm |
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Understanding
Discovery Obligations: A Review
of New and Existing Discovery Rules,
Decisions and Best Practices |
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Thomas Y. Allman
Senior Counsel, Mayer, Brown,
Rowe and Maw LLP |
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Playing by the
rules in the electronic discovery
game is about to change – and
both the IT and legal communities
need to understand what the e-discovery
Amendments to the Federal Rules
will mean in actual practice. A
new category of “electronically
stored information” – with
special rules – will be incorporated
into the rulebook. The Federal
Rules will include, for the first
time, references to preservation
obligations and an attempt to establish
a realistic “safe harbor” to
prevent unwarranted sanctions for “good
faith” information management.
Attendees will learn how to determine
which electronic information is
stored in “sources” that
are inaccessible because of undue
burden or costs and how to reduce
exposure to abusive sanctions practice.
Attendees will leave this session
with a better understanding of
the reasoning behind the new approach,
how it “stacks up” with
existing case law, and what practical
steps must be taken to live within
the new framework. |
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| 2:15 pm – 3:00
pm |
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Faster, Better,
Cheaper and Compliant |
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Randolph A. Kahn
ESQ., Kahn Consulting, Inc. |
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IT makes business
happen “faster, better and
cheaper”; Indeed, IT is the
way business is done today. But
with new laws, regulations, and
courts demanding greater accountability
and integrity, IT has a whole new
concern—Compliance. This
session explores how IT decisions
and actions can and do have legal
consequences and provides an understanding
of how to better navigate the increasingly “regulated” IT
landscape. If you think you understood
compliance, think again. |
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| 3:00 pm – 3:30
pm |
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Networking Break,
Table-top Exhibit Viewing, and
One-to-One Meetings |
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| 3:30 pm – 4:15
pm |
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Concurrent Sessions |
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TRACK 1:
TECHNICAL SOLUTIONS
Implementing a Strategic Information
Management Compliance Plan: Leveraging
the Business Units |
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David Fong
Director, Strategic Information
Management, Qwest Communications |
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In many companies,
it is often only the corporate
compliance and legal groups that
voice concerns over Records and
Information Management. Do
your functional business units
venture off to solve their own
contract, personnel & hiring,
and documentation problems independently
of each other? Does the IT
department buy systems and hardware
solutions that, despite their best
intentions, surprise the business
units? How do you reach out
to your employees to ensure that
Records Management & Legal
Hold concepts are thought of by
your employees - from the Finance
Analyst, to Hiring Managers, to
Field Salespeople, to those Repair
people going on customer service
calls? See how this one company
has set off to ensure buyoff from
the top down by emphasizing not
only the Litigation "sticks",
but with Business Efficiency "carrots";
and is working to provide all employees,
who are responsible for managing
their own paper and electronic
records, with the requisite knowledge
and resources to help them do so. |
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TRACK
2: POLICY & PRACTICE
Embracing a Proactive Approach
to e-Discovery and Litigation:
Planning for the Unthinkable
But Inevitable |
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Wondie Russell
Litigation Shareholder, Heller Ehrman LLP |
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Once a dispute
is foreseeable, corporations must
act virtually immediately to prevent
the destruction or alteration of
potentially relevant data in all
its systems. In Federal Court they
must meet FRCP 26 disclosure obligations
which include information about
their record retention and disposition
policies and their computer systems.
Many litigants are caught short
by a lack of understanding of their
own records and technologies. This
can lead to the destruction of
potential evidence and the imposition
of a variety of sanctions, including
adverse inference jury instructions
and punitive damages. Advance planning
can reduce or eliminate these risks
and also play an important role
in managing the costs of discovery
and production. Litigation support
tools increasingly offer the potential
to reduce the quantum of data that
must be processed at all through
the use of filters, words searches,
concept searches, and refined collection
strategies. Understanding these tools
and how they can best be used in
particular environments, and how
the various litigation support
tools enable effective management
of the review/production process
increasingly allows companies to
control costs but obtain timely
and accurate results. No company
can afford to wait until major
litigation is at hand to confront
these challenges. The scary mistakes
abound, the lessons are clear,
and the time to get serious about
litigation support issues is now. |
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| 4:15 pm – 5:00
pm |
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Concurrent Sessions |
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TRACK 1:
TECHNICAL SOLUTIONS
Efficiently
Managing Information to Reduce
the Risks and Costs of e-Discovery |
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Andrew M. Cohen
Associate General Counsel,
Global Solutions Practice
Lead for Compliance, EMC
Corporation |
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Electronic discovery
creates a profound dilemma for
companies. On the one hand, companies
are facing the costs and risks
of piling up massive volumes of
information, especially on inaccessible
backup tapes. On the other hand,
they are facing the potentially
draconian consequences of inadvertently
destroying information that will
later be deemed relevant to a lawsuit
or investigation. To strike the
right balance between these competing
risks, companies need an IT solution
which automates the collection
of relevant information, archives
it in a way that makes sense, and
is separate from disaster =recovery
backup tape solutions. This session
will provide a brief overview of
the current legal trends in e-discovery,
and then will discuss how technology
together with ILM-enabled processes
allow companies to efficiently
manage information to reduce risks
and costs of e-discovery, while
at the same time improving the
company's information and records
management. |
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TRACK
2: POLICY & PRACTICE
How Information Management
Decisions Will be Judged: The
Case for Reasonableness |
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Bradley J. Gross
Partner & Chair,
e-Business & Digital
Content Practice Group,
Becker & Poliakoff,
P.A. |
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A key challenge
in developing and implementing
an information management compliance
program is building support—financial
and otherwise—for the profound
changes that are often required
to how an organization views and
manages its information. This session
provides a real world perspective
on managing the process of change
and ensuring that your program
will find the support it requires
across all levels of the organization. |
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| 5:00 pm – 5:30
pm |
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Day One Summary |
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Randolph A. Kahn
ESQ., Kahn Consulting, Inc. |
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| 5:30 pm – 6:30
pm |
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Networking
Reception |
May 11, 2006
| 8:00
am – 8:30 am |
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Continental
Breakfast, Table-top Exhibit Viewing,
and One-to-One Meetings |
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| 8:30
am – 9:15 am |
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Building Business
Evidence: How Information Systems
Make Trustworthy Records |
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Susan B. Whitmire
CRM, Director, Information
and Records Management,
UnumProvident Corporation |
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Good technology
choices play a larger role than
ever before in the creation of
electronic records that an organization
can rely upon for business and
legal purposes. This session will
offer a broad exploration of what
constitutes evidentiary quality
of digital information, the processes
of creation, and the connection
between technology choices for
storage. |
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| 9:15
am – 10:00 am |
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Evaluating
Electronic Records Management
Applications |
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Lawrence J. Medina
Senior Analyst/Team Leader,
Lawrence Livermore National
Laboratory; President of
ARMA Golden Gate Chapter;
and Chair of the ARMA International
Standards Committee |
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This session
will present the reasoning why
an Electronic Records Management
(ERM) application must incorporate
fundamental records management
elements, and how to evaluate
the systems based upon that criteria. In
this session attendees will gain
a better understanding of: how
managing electronic records is
more than about storage; how
information is created, received
or obtained and how edits and
modifications to that information
are governed and managed;
how electronic storage architectures
should address the traditional
philosophies of life-cycle records
management and result in the
proper storage and protection
of the integrity of electronic
records; and what specific functionalities/requirements
that the ERM system must have
and why they must include specific
processes that effectively and
efficiently facilitate the life-cycle
management of electronic information. |
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| 10:00
am – 10:30 am |
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Networking Break,
Table-top Exhibit Viewing, and
One-to-One Meetings |
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| 10:30 am – 11:15
am |
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Roadmap for
Implementing ECM |
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Addie Mattox
Partner, @doc |
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Because ECM
systems require extensive user
involvement and integration with
other applications, you need
to allocate resources to ensure
effective, responsive, compliant
solutions. This session alerts
attendees to implementation pitfalls
and provides a roadmap to success. The
presenters will address: aligning
technology with strategic goals
and compliance requirements;
taxonomies and corporate metadata;
system design issues, particularly
integration with other applications;
options for user involvement;
change management; and advice
for successful rollouts. |
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| 11:15
am – 12:00 am |
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Tips and
Traps
in Records Management: Tools
that Work |
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Vivian Tero
Senior Research Analyst,
Compliance Infrastructure,
IDC (Moderator) |
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Amy W. Coughlin
Director, Corporate Records
Management, Northwestern
Mutual |
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Arlyce J. Vogel
CRM, Corporate Records and
Information Manager, We Energies
- a Wisconsin Energy Company |
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Today’s
information management professional
faces a dizzying array of hardware
devices and software applications,
tools, and utilities. In this panel
discussion, learn from the real-world
experiences of records managers,
from across several industries,
about finding and using the right
tools to meet your information
management challenges. |
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| 12:00 pm – 12:30
pm |
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Compliance Forecast:
Hot Topics and New Trends in Compliance
and Information Management |
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Randolph A. Kahn
ESQ., Kahn Consulting,
Inc. |
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What will be
the next “email” in
terms of the potential for technology
to create corporate liability and
information management struggles?
What are the trends to watch in
terms of pending legislation, rules,
and industry requirements? Where
should the organization’s
focus lie in ensuring their information
is managed effectively, not just
for today, but into the future?
In this session, Randolph Kahn
will look to the horizon, offering
a fast paced and up-to-the-minute
analysis of current and future
compliance issues. The latest research
and insight on the future impact
of developing laws and regulations
will provide attendees with a glimpse
of how IMC will effect their organization
in the coming months and years,
as well as how they might best
prepare for what will be required
in the future. |
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| 12:30 pm |
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Main Forum Concludes |
May 11, 2006 – 1:00pm-5:00pm
Post-Conference Workshop – Developing
an Electronic Communications Strategy
(click
here to
view the entire description and agenda — additional
fee applies)
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Randolph A. Kahn
ESQ., Kahn Consulting, Inc. |
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Barclay T. Blair
Director, IT Compliance Practice,Kahn
Consulting, Inc. |
This course delivers a practical and
comprehensive introduction to the development
of an effective enterprise strategy
for the implementation and business
use of electronic communications and
related technologies. Using real life
examples and scenarios, the course
provides workable solutions to management
issues inherent in the business use
of e-communications technologies, delivering
start to finish practical suggestions
on how to use these technologies to
empower the enterprise while simultaneously
meeting the organization’s legal
and compliance needs.
Attendees will participate in hands-on
working sessions with industry experts
in developing an effective information
management strategy and will explore the
methods used to ensure the continued success
of an organization’s e-communications
technologies. The course explores the how
and why of fundamental components of an
effective information management program,
including the significance of executive
involvement, education and training, regular
audits and compliance monitoring, consistent
program enforcement and continuing process
improvement, in addition to other strategic
components.
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